General Administration and Support Services Directorate
This is one of the three Directorates in the Ministry of Petroleum and Mining. It is non-technical. The Directorate has various Divisions/Sections/Units that support the two technical Directorates namely Petroleum and, Mines and Geology.
Apart from coordinating, organizing and managing Administrative Services in the Ministry, the Division also provides centralized services such as:
- Transport management
- Customer care
- Registry and mail
- Office accommodation
Human Resource Management and Development Division
The department is responsible for matters relating to Human Resource Management and Development within the Ministry. The head of Human Resource Management and Development is also the Secretary to the Ministerial Human Resource Management Advisory Committee (MHRMAC) and Ministerial Performance Management Committee (MPMC). Functions of the Division include:
- Providing strategic leadership to the Ministry’s human resource management and development
- Implementing Human Resource Management and Development policies, rules and regulations.
- Advising the Ministry on staffing levels and career guidelines.
- Staff-related issues (promotions, welfare, performance management, discipline and disciplinary procedures, pension claims) and labor relations.
- Performance management, Training and Development.
- Managing Human Resource Information Systems and ensuring safe custody of records.
- Budgeting for Personnel Emoluments.
- Succession management and planning.
- Processing appointments.
- Giving guidelines and standards on work Environment, Health and Safety.
- Advising on Human Resource Development policies and regulations.
- Undertaking Training Needs Analysis.
- Guidelines on internship and attachment.
The Division has the following sections:
- Human Resource Registry.
- Salaries and Allowances (payroll management).
- Exit from the Civil Service and Terminal Benefits.
- Recruitment, Selection, Appointment, Transfers and Leave management
- Complement control.
- Ministerial Human Resource Management Advisory Secretariat (MHRMAS).
Supply Chain Management Services Unit
The department is responsible for matters relating to procurement of goods, works and services. The head of the Unit is the chief advisor on supply chain matters and coordinates the following functions:
- Preparing procurement plan in line with budgetary provisions.
- Procuring goods, works and service.
- Advertising of tenders.
- Preparing statutory reports to the relevant authorities.
- Co-ordination of evaluation process.
- Co-ordination of inspection and acceptance of goods, works and services.
- Initiations of payment process.
- Updating the bi-annual register for suppliers.
- Co-ordination of contract management.
- Interpreting the Public Procurement and Asset Disposal Act 2015(PPADA) Implementation.
The Finance Unit is responsible for coordination of budget planning activity, analysis, forecasting and reporting. It also monitors and reports on budget performance and expenditure. The Unit is headed by Chief Finance Officer who reports to the Principal Secretary.
The Accounts Unit is charged with the responsibility of ensuring prudent cash management, preparation of regular expenditure trend reports as well as providing interpretation for financial legislation and procedures in the Ministry.
Internal Audit Unit
The Internal Audit in the Ministry supports the Accounting Officer and AIE Holders in the Ministry to effectively discharge their responsibilities by measuring, evaluating and reporting on the effectiveness of internal control systems implemented by them to ensure:-
- Appropriate assessment of risks and adoption of strategies to manage risks to acceptable levels
- Compliance with applicable policies, procedures, laws and regulations
- Reliability of internal and external reporting and accountability processes, and
- Compliance with the relevant codes of conduct and ethical guidelines.
By so doing, the Unit seeks to provide an independent, objective assurance and consulting services that add value to the operations of the state department.
This is done through the following processes:-
- Analyzing risks once forwarded by management
- Prioritizing the more risky areas for review
- Evaluating governance and internal control systems
- Advising management on the gaps and coming up with appropriate recommendations to address the gaps by issuing reports.
Information Communication Technology (ICT) Unit
The Unit provides professional and technical support for the information management systems which supports decision-making in the Ministry and delivery of Government services. In its day-to-day operations, the Unit discharges the following functions:
- Implementation of ICT policies and strategies
- Spear head the implementation of the e-Government strategy
- Management, maintenance and upgrading of ICT systems and infrastructure
- Training of users on ICT applications to prepare them for the desired changes
- Managing of the Ministry of Energy and Petroleum website and ICT networks
- Ensuring network security controls
- Maintenance of ICT hardware/equipment
- Diagnosis of faults and repair of faults in computers and related accessories
- Development and monitoring of technical specifications for procurement of ICT goods and services and recommending disposal of unserviceable electronic equipment
- Provide technical support to Departments during the preparations of their respective annual budget
The Public Communication Unit (PCU) provides professional, administrative and operational support on matters of public communication in the Ministry. It is also responsible for among others, managing strategic communications in the Ministry with objectives such implementation of public communication policy; development of efficient (internal & external) communication structures and channels to ensure free flow of information and proper feedback mechanisms; propagation; promotion of Ministry’s policies, programmes and projects and enhancing partnership with media and, enhancing transparency between the Ministry and its stakeholders through information sharing and engagement.
Central Planning and Project Monitoring Unit
The Unit has the overall responsibility of providing relevant economic policy guidelines for the Ministry. Its main objective is to provide informed advice for planning purposes and decision making to meet socio-economic development in the extractives sector.
The main responsibilities for the Unit include planning, analysing and reviewing of Government policies, strategies, programmes and projects; economic analysis, review and monitoring and evaluation of development programmes and projects and Collection, analysis and storage of statistical data and information on energy and petroleum.
Major activities for the Unit are coordinating the process of performance contracting in the Ministry, The process culminates in the preparation of four (4) quarterly and one (1) annual undertaking monitoring and evaluation of the Ministry’s projects and programmes and make reports and, monitoring the implementation of the strategic plan and prepares Ministry’s full year projects implementation (status) report.
The Legal Unit in the State Department for Petroleum is housed under the Administration and Support Services Department. The Unit is responsible for among other things; providing legal and related services in accordance with the legal and regulatory framework for oil and gas and best industry practices; and, negotiating, drafting and ensuring proper execution of legal documentation on petroleum operations.
The Legal Unit works closely with the Attorney-General, who is the principal legal adviser to the Government according to Article 156 (4) of the Constitution. The Unit is therefore comprised of State Counsel assigned by the Office of the Attorney-General and other qualified officers.